42% Cut in Licensing Costs - Merging Two Acquired Companies' Systems in 88 Days
42%
Licensing Savings
23%
CAC Reduction
142 min
Time Saved / Rep
Results at a glance
A private equity firm merged two acquired companies - one 150 people, one 300 - into a single Salesforce and NetSuite system in just 88 days, standardizing processes and cutting licensing costs by 42% across both.
The Situation & Approach
Context & Challenge
This company had to hit a tight deadline for such a large migration across two companies. One of the acquired companies was 150 people in size while the other was 300. In addition, the two companies had extremely different monetization models, support processes, and sales funnels. This brings together a multitude of complexities across record types, permissions, views, workflows, pipelines, etc. There had to be a balance of standardization for the teams while taking into account they each required customization. On top of this challenge, the Private Equity firm decided to migrate from QuickBooks to NetSuite at the exact same time, which required a very complex integration thrown into the mix.
Our Solution
The Operators at the Revenue Institute understood the business case and the technical complexity. The team started by doing a week-long deep dive into both businesses being merged. This included shadowing the sales and marketing teams, meeting with accounting, and getting leadership buy-in for a new architecture. After this, the Private Equity firm's Salesforce Administrators focused on supporting the sales teams while Revenue Institute focused on building new architecture in a full Salesforce sandbox. This required a custom integration with NetSuite, custom Apex triggers, migrating to Salesforce Flows from deprecated Workflows, and building a custom CPQ solution. The team put every focus on this project, enabling the project to be completed in 88 days - two days short of the deadline.
The Results
42% Saved in Licensing Costs
Running the two companies on separate, off-the-shelf Salesforce instances would have cost 42% more per year than the single custom-built system Revenue Institute delivered. That is the gap the firm avoided paying.
23% Saved on Client Acquisition
Both companies acquired by the Private Equity firm were able to cross-sell and up-sell with each other while the marketing teams were able to track campaigns together. This resulted in a 23% reduction in the cost to acquire new clients.
142 Minutes Saved per Day
Based on the workflows and integrations built for both acquired entities, the Private Equity firm estimated that each of their sales team members saved 142 minutes per day. This enabled them to focus on selling and client relationships, not data entry.
What this means for a 50-500 person firm
This is the most operator-shaped proof on this site: two real mid-market companies, 150 and 300 employees, merged into one system in 88 days. The firm had certified Salesforce professionals on staff and still needed outside operators to hit the deadline - not for lack of skill, but because merging two 50-500-person books of business, on two different monetization models, with an accounting migration running at the same time, is exactly the kind of build that stalls without dedicated capacity. The takeaway for any firm at this scale: systems can be standardized without flattening what makes each side work, and the payoff shows up as lower licensing cost, cleaner cross-sell, and reps who spend the day selling instead of retyping data.
Outcomes
Key Results Achieved
42% Saved in Licensing Costs
23% Saved on Client Acquisition
142 Minutes Saved per Day
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